An employee portal is the backbone of a company’s HR department. It can help streamline your workflows, create efficiencies, and provide resources to employees. However, it’s important not to overlook the basics. The following are five things that an employee portal should include:
1) A help desk for quick questions on policies and procedures
Create new documents and forms as needed without going through multiple processes.
Publish relevant employee-facing communications to the portal for all staff to access.
Make your help desk available 24/hours a day, 365 days a year via live chat or phone call with employees who need assistance
Benefits and Leave: The portal should also include employee benefits and leave information, so employees can see their options available to them as they navigate what type of coverage works best for them. This includes the following topics: health insurance, retirement plans, tuition assistance programs, vacation/sick time availability per year or
2) Leave tracking with approval workflow
After the login page, your staff should find easy access to a calendar including all the dates they can take off. The current date should be highlighted and clicking on any other day will show a pop-up window with all their leave days for that particular month, including scheduled vacation time or sick time.
The employee portal should also include an approval workflow to track approvals through your help desk system so you can better manage approvals by individual staff or groups of employees. When an employee requests more than three consecutive days off in advance, this would trigger an automatic notification prompt from HR to give permission for the request; if it is denied then additional actions may need to occur before approving such as gathering information about why they are unavailable (i.e., doctor’s note).
3) Expense reporting forms so you know what kind of money is being spent at corporate events (or at least where it all went!)
A direct link to invoice generation will facilitate the process of generating an expense report. All expenses and invoices can be uploaded into the system, and all employees will have access to this information.
Build your own expense reporting forms so you know what kind of money is being spent at corporate events (or at least where it all went!
If there are any issues with reports or invoices then send them through a help desk request which would automatically trigger an email notification from HR; if further action needs to occur before approving such as gathering more information about why they may not be available for approved leave requests then these actions need to happen first. Employees should
4) An organizational chart so everyone knows who reports to whom
Schedule and shift management should be visible per group and posts should be filed by date.
This will help with scheduling employees for projects and making sure everyone is on the same page about who their supervisors are, so they know where to go if anything happens that needs further assistance or clarification.
The way in which posts should be scheduled also make it easier for managers to see what time off an employee has taken and when they’re available again.
An organizational chart makes it easy for HR staff to locate all of this information at a glance- whether you have one person in charge of your company’s social media accounts or five people working different shifts, everything can still be found easily without needing any additional help from other departments such as IT in order to retrieve them due to confusion over how things work around here.
5) Internal messaging system for instant communication
All communications can be shared via a chat communication tool.
This can help to build relationships with those who might not have the time to handle email on a regular basis.
The chat system also eliminates any need for phone calls- which are often more inconvenient than chats since they take up so much of someone’s precious time and there is no guarantee that whoever you’re communicating with will be available at the moment either.
Those who prefer speaking rather than typing can use voice or video calling to get their point across instead, making it even easier for everyone involved.
Internal messaging systems are great if you want your employees working remotely- whether in another state or country entirely- as well because these communications happen via an instant messenger app like Skype, Google Hangouts, Slack, Qwil etc.
A task can be distributed through a simple InvestGlass tool.
Many of these tools are free, and some can be customized to the needs of your company- whether you want a help desk or simply need forms for people to fill out.
InvestGlass has been specifically designed with ease-of-use in mind so that it’s quick and easy for employees to navigate through the portal themselves without needing any help from IT staff over at InvestGlass HQ.
What should an employee portal have? There is no one answer as each business’ needs vary on what their workforce might require, but there are plenty of helpful features available in many modern portals now that make communicating remotely easier than ever before. Internal messaging systems like Skype allow remote employees working anywhere within the world to easily communicate with others who work
What is the next employee portal for 2021?
With the InvestGlass portal, you can easily be tuned with your corporate colors and select widgets you need for the registration process, user name management, payslip, holidays management, your company news, managing careers options, regrouping questions into a frequently asked questions.
Your portal represents your company spirit! It’s the family!