How to get Started with a Quote Management System
Managing sales quotes can be challenging, especially when they get lost in email inboxes or require manual updates with each customer interaction. In fact, a study found that 50% of organizations describe their quoting process as “complex,” involving multiple teams and technologies.
Do you have trouble keeping track of your quotes? Are they getting lost in an email inbox or on a computer desktop somewhere? Do you need to manually update them every time one is accepted, declined, or edited by the customer? Are your sales tax number or direct deposit receipts lost somehow? If any of these sound like problems that you face, then it may be time for a quote management system.
Managing sales quotes can be challenging, especially when they get lost in email inboxes or require manual updates with each customer interaction. In fact, a study found that 50% of organizations describe their quoting process as “complex,” involving multiple teams and technologies.
In this blog post, we will talk about 4 steps to get started with a quote management system.
1) Choose which features are more suitable to your sales process
This will depend on the needs of your company. For example, if you’re a smaller company with no sales team that only deal with plumbing services and not much else, then it might be better to go with one of the more basic quote management systems. On the other hand, some people prefer to have all their customer information in one place and they might need a more advanced tool in order to fulfill all their needs in a timely manner.
2) Decide which price quote is closer to your needs
After you have decided approximately which features match better your quoting process, you need to delve into more details. There are different quote management systems to choose from. In order to get started, you need to compare what features it has, how much money you’re willing to spend and whether it can sufficiently protect your customer data. We recommend that you take some time scrolling through the list of alternatives on the websites in order to choose which one is better for your company.
3) Establish a standardized quote to cash process
It is important before using your quoting management system, to establish quoting policies and procedures across your sales and finance team but also your full sales cycle in order to ensure recurring revenue for your company. It is also important to ensure that your solutions reflect your expertise and are aligned with your company’s philosophy and project scope.
Once you have decided on which software you will go for, then it is time to train your sales teams. The system will only be as good as your sales team and it is important to make sure that they are fully on board and according to your project’s time frame. This also includes a brief overview of the software, from external separate labor experts, so your sales reps can see just how easy it is for them to use the tool, but don’t worry about going into too much detail – you want this process to be simple for them!
If you’re looking for a way to create your quote management system, we have the solution. InvestGlass is a CRM platform that will help you make better quotes and handle them more efficiently. We want to take care of everything so that you won’t have any surprises—You will know how much it costs and what features are included before you start using your new quote management system.
So what do you say? Are you ready to change your business for the better? Contact us today!
Frequently Asked Questions
1. What is a quote management system and why do I need one?
A quote management system is a digital tool that automates the creation, tracking, and approval of sales quotes. With InvestGlass, you can manage every stage of your quote-to-cash process in one secure platform, reducing errors and improving efficiency.
2. How can InvestGlass simplify my sales quoting process?
InvestGlass automates quote creation, approvals, and updates, ensuring all client interactions are logged in one central system. No more chasing quotes in your inbox — everything is tracked, organised, and accessible in real time.
3. Can InvestGlass integrate with my existing CRM or invoicing tools?
Yes. InvestGlass integrates seamlessly with CRM, accounting, and payment systems, enabling you to manage quotes, invoices, and payments from a single interface. This eliminates the need to switch between multiple platforms.
4. How does InvestGlass help with quote accuracy and consistency?
InvestGlass uses predefined templates, approval workflows, and automated pricing rules to ensure every quote is accurate and compliant with company policies. This consistency helps maintain professionalism and improves client trust.
5. Can I customise quotes within InvestGlass?
Absolutely. InvestGlass allows you to personalise quote templates with your branding, product details, and terms. You can also include custom pricing, tax configurations, and client-specific notes.
6. How does InvestGlass improve collaboration across sales and finance teams?
With InvestGlass, all departments access the same real-time data. Sales teams can generate and edit quotes, while finance teams can approve, invoice, and track payments — ensuring transparency and reducing bottlenecks.
7. Is client data secure within InvestGlass?
Yes. InvestGlass is hosted in Switzerland and adheres to the country’s stringent data privacy laws. It ensures full data sovereignty and compliance with GDPR, protecting your business from external legal risks.
8. Can InvestGlass automate the quote-to-cash process?
Yes. InvestGlass automates key steps from quote creation to payment collection, including approval workflows, reminders, and reporting. This helps shorten sales cycles and improves cash flow management.
9. How does InvestGlass support sales performance tracking?
The platform includes built-in analytics and dashboards to monitor quote conversions, average deal size, and time-to-close. These insights help sales leaders identify opportunities to improve performance and revenue.
10. Why should my business choose InvestGlass over other quoting tools?
InvestGlass offers a secure, Swiss-hosted CRM with integrated quote management, automation, and compliance tools — all in one platform. It’s designed for financial and professional service firms that value efficiency, security, and client trust.